Invoice Tracking That Works
With Your Billing Software
SheetShuffle isn't trying to replace your invoicing system — it's designed to work alongside it. Mark time entries as invoiced, attach detailed timesheets to your invoices, and never accidentally bill the same work twice. Your accounting stays in your accounting software. Your time tracking stays organized.
Time Trackers Don't Talk to Invoicing Software
You track your time in one tool. You create invoices in another. The two don't communicate. So you're constantly cross-referencing: "Did I already bill these hours? Which entries went on last month's invoice?" One slip and you either double-bill a client (awkward) or forget to bill entirely (expensive).
"Wait, Did I Already Bill This?"
You're creating an invoice and selecting time entries. But you can't remember which ones went on last month's invoice. You check your invoicing software, then check your time tracker, then check the invoice again. Sound familiar?
"I once double-billed a client for 8 hours. They noticed. It was embarrassing and damaged trust."
"Show Me What I'm Paying For"
Your client wants to see the breakdown of hours on their invoice. Your invoicing software just shows "Consulting Services - $2,400." Now you're manually pulling reports from your time tracker and attaching them as separate documents.
"Enterprise clients always want detailed timesheets. Creating them manually takes 30 minutes per invoice."
"That Was Three Weeks Ago — Did I Invoice It?"
You finished a project, moved on to the next thing, and now you can't remember if you billed for it. Your time tracker has no concept of "invoiced" vs "not invoiced." So work falls through the cracks.
"I found $800 in unbilled work from two months ago. No idea how long I'd been missing it."
The Real Cost
The average freelancer loses 5-10% of potential revenue to forgotten billable hours. At $50,000/year, that's $2,500-5,000 walking out the door — not because you didn't track the time, but because you lost track of what you'd billed.
Invoice Tracking Without Replacing Your Tools
SheetShuffle adds an invoice tracking layer to your time entries. Mark entries as invoiced, link them to customers, and generate detailed timesheet attachments. Your invoicing software handles the actual invoices. SheetShuffle makes sure you never lose track of what's been billed.
Select Time Entries to Invoice
Filter your billable time entries by date range, project, or keyword. Select the entries you want to include on an invoice. SheetShuffle shows you the total hours and amount before you commit.
Mark as Invoiced
Create an invoice record with a unique number, date, and customer. Selected time entries are automatically marked as "invoiced" — they won't appear in future invoice selections, preventing double-billing.
Attach to Your External Invoice
Generate a detailed timesheet showing every entry, duration, and rate. Attach it to the invoice you create in QuickBooks, FreshBooks, Xero, or wherever you do your actual billing. Professional backup for every invoice.
Invoice Tracking, Not Invoice Software
Let's be clear about what SheetShuffle does — and doesn't do.
What SheetShuffle Does
- Marks time entries as invoiced
- Prevents double-billing the same entries
- Links entries to specific customers
- Generates timesheet attachments for invoices
- Tracks invoice numbers and dates
- Shows unbilled vs billed time at a glance
- Auto-numbers invoices (INV-2025-0001)
What SheetShuffle Doesn't Do
- Send invoices to clients
- Process payments
- Track accounts receivable
- Handle taxes or discounts
- Replace QuickBooks, FreshBooks, or Xero
- Manage your full accounting workflow
The Bottom Line
SheetShuffle is designed to complement your existing invoicing software, not replace it. We track which time entries have been billed so you don't have to. Your actual invoices stay in the tool you already use and trust.
Everything You Need to Track Invoiced Time
Simple features that solve real problems.
Mark Entries as Invoiced
Select time entries and mark them as invoiced with one click. Once marked, they're flagged in your dashboard and excluded from future invoice selections. No more manual tracking in spreadsheets.
Never Bill the Same Work Twice
Already-invoiced entries don't appear when creating new invoices. It's automatic — you can't accidentally select entries that have already been billed. The system protects you from embarrassing double-bills.
Link Invoices to Customers
Associate each invoice record with a customer. See all invoiced work by client. Filter unbilled entries by customer when creating new invoices. Everything stays organized by who you're billing.
Sequential Invoice Numbering
SheetShuffle automatically generates invoice numbers in a clean format: INV-2025-0001, INV-2025-0002, and so on. Numbers reset each year and increment automatically. No manual numbering required.
Find Unbilled Work Fast
Filter your billable entries by date range, project, or keyword. See exactly what hasn't been invoiced yet. Create invoices for specific projects or time periods with a few clicks.
Know the Total Before You Bill
See total duration and amount for selected entries before creating the invoice. No surprises. Know exactly what you're about to bill before marking anything as invoiced.
Direct Integrations With Your Invoicing Software
We're building connections to the tools you already use.
Export Timesheets Directly to Your Invoices
Coming SoonSoon you'll be able to connect SheetShuffle to your invoicing software. Select time entries, click export, and they'll appear as line items on an invoice in QuickBooks, FreshBooks, Xero, or your tool of choice. No manual attachment required — direct integration.
Planned Integrations
- QuickBooks Online
- FreshBooks
- Xero
- Wave
- More based on user requests
How It Will Work
- 1Connect your invoicing account (OAuth)
- 2Select time entries to invoice
- 3Choose "Export to [Software]"
- 4Time entries become invoice line items automatically
- 5Invoice created in your billing software, entries marked as invoiced in SheetShuffle
This feature is in development. Sign up to be notified when integrations launch.
How Freelancers Use SheetShuffle for Invoicing
A practical workflow that keeps your billing organized.
Track Time Normally
Track your billable hours as you work. Mark entries as billable. Associate them with projects and customers. This is your normal time tracking workflow.
Create Invoice in Your Billing Software
When it's time to bill a client, create the invoice in QuickBooks, FreshBooks, Xero — wherever you handle billing. Add your line items, totals, and payment terms there.
Mark Entries as Invoiced in SheetShuffle
Come to SheetShuffle, filter for the time entries you just billed, and mark them as invoiced. Link them to the customer. The entries are now flagged and won't appear in future invoice selections.
Attach Timesheet to Invoice (Optional)
Generate a detailed timesheet from SheetShuffle and attach it to your invoice. Clients who want to see hour breakdowns get professional documentation. Enterprise clients especially appreciate this.
Invoice Tracking for Every Billing Situation
Whether you bill weekly or monthly, SheetShuffle keeps you organized.
The Monthly Biller
"I invoice clients at the end of each month"
You have 5 clients and send monthly invoices. By the end of the month, you have 100+ time entries across all clients. Sorting out what to bill to whom is a nightmare.
Filter by customer and date range. Select that client's entries for the month. Mark as invoiced. Repeat for each client. The entries are flagged and won't appear next month.
The Project Closer
"I bill when projects are complete"
You bill per project, not per month. When a project wraps, you invoice for all time tracked to it. But you can't remember which entries have already been billed for ongoing projects.
Filter by project. See all unbilled entries for that project. Mark as invoiced when you create the final invoice. Ongoing projects stay clean.
The Enterprise Client Handler
"My clients require detailed time breakdowns"
Enterprise clients don't accept "Consulting - 40 hours - $4,000." They want to see every entry, every date, every task. Creating these reports manually is painful.
Generate timesheet attachments from your invoiced entries. Professional format with dates, descriptions, durations, and rates. Attach to your invoice. Done.
The Retainer Manager
"I have clients on monthly retainers"
Your retainer clients get the same invoice amount each month, but you still need to track what work you did. You don't want to accidentally include retainer work in other invoices.
Mark retainer hours as invoiced to a specific "retainer invoice" each month. They're tracked separately from hourly clients. Your retainer bucket stays clean.
Invoice Tracking vs Full Invoicing Software
We do one thing well instead of everything poorly.
| What You Need | Full Invoicing Software | SheetShuffle |
|---|---|---|
| Time tracking | Usually basic or none | Full-featured, AI-powered |
| Mark entries as invoiced | Rarely | Core feature |
| Prevent double-billing | Manual checking | Automatic |
| Timesheet attachments | Usually extra | Included |
| Learning curve | Hours to days | Minutes |
| Works with existing tools | Wants to replace them | Complements them |
| Price | $15-50/month | Included in subscription |
Key Differentiator
Most invoicing software tries to do everything: time tracking, invoicing, payments, accounting. SheetShuffle focuses on time tracking and adds just enough invoice tracking to keep your billing organized. Use the best tool for each job.
Questions About Invoice Tracking
Everything you need to know about tracking invoiced time.
Ready to Stop Losing Track
of Billed Time?
SheetShuffle keeps your billing organized without replacing your tools. Mark time as invoiced, prevent double-billing, and generate professional timesheets — all alongside the invoicing software you already use.