Generate Beautiful PDF Timesheets in Seconds
Stop wrestling with spreadsheets and manual formatting. SheetShuffle generates professional, client-ready PDF timesheets with a single click. Choose how to organize your time — ungrouped for detail, grouped by description for clarity, or grouped by day for daily overviews.
Your Clients Deserve Better Than Screenshots and Spreadsheets
You tracked every minute. Now you need to show your client what you did. But your time tracker either doesn't export to PDF, charges extra for it, or produces something that looks like it was designed in 1995. So you're copy-pasting into Excel, adjusting column widths, and hoping the formatting doesn't break.
Most time trackers treat PDF export as an afterthought. The output is either a raw data dump with no formatting, or a cluttered mess that you'd be embarrassed to send to a client. You end up recreating everything in Excel anyway.
"I had to screenshot my time tracker because the PDF export was so ugly. Not exactly professional."
Every invoice cycle, you export to CSV, open in Excel, adjust columns, add headers, format the totals, and save as PDF. Rinse and repeat. What should take seconds takes half an hour of tedious manual work.
"I dread the end of the month because I know I'll spend hours creating client reports."
Some clients want to see every single entry. Others just want daily totals. Your time tracker exports everything the same way, so you're manually summarizing or expanding data to match what each client needs.
"My enterprise client wants detailed breakdowns. My retainer client just wants daily summaries. I make two completely different reports."
The average freelancer spends 2-4 hours per month creating client-ready timesheet reports. That's 24-48 hours per year — an entire work week — lost to manual formatting that software should handle for you.
PDF Timesheets That Match What Your Clients Need
SheetShuffle generates professional PDF timesheets with one click — no Excel, no formatting, no fuss. Choose from three grouping modes to present your time exactly how each client prefers: detailed entries, summarized by task, or organized by day.
Select Your Time Range
Choose the date range for your timesheet. Filter by project, client, or all work. SheetShuffle shows you exactly which entries will be included before you generate.
Choose Your Grouping Mode
Pick how you want your time organized: ungrouped (every entry listed), grouped by description (similar work combined), or grouped by day (daily totals).
Generate and Download
Click generate. Your professional PDF is ready in seconds. Add your logo, include or exclude rates, and download a client-ready document.
The Right Format for Every Client
Different clients have different needs. SheetShuffle lets you choose exactly how to organize your timesheet — from maximum detail to clean summaries.
Every Entry, Every Detail
Shows each time entry as a separate line item with its own date, description, start time, end time, duration, and amount. Nothing is combined or summarized. This is the most detailed view — perfect for clients who want full transparency or contracts that require itemized records.
Best For:
Example Output:
| Date | Description | Duration | Amount |
|---|---|---|---|
| May 1 | API integration - authentication flow | 1.5h | $150 |
| May 1 | API integration - error handling | 1h | $100 |
| May 1 | API integration - documentation | 1.5h | $150 |
| May 2 | Code review - pull request #42 | 1h | $100 |
| May 2 | Bug fix - login timeout issue | 1.5h | $150 |
Similar Work, Combined
Entries with the same description are automatically combined into a single line, showing the total time spent on that task across the entire period. Dates become a range when the work spans multiple days. This reduces visual clutter while still showing what work was done.
Best For:
Example Output:
| Description | Dates | Total Duration | Amount |
|---|---|---|---|
| API integration - authentication flow | May 1-3 | 4.5h | $450 |
| API integration - error handling | May 1-2 | 3h | $300 |
| API integration - documentation | May 1, 4 | 2.5h | $250 |
| Code review - pull request #42 | May 2 | 1h | $100 |
Daily Totals at a Glance
All entries for each day are grouped together, with individual tasks shown as sub-items and a daily total clearly displayed. This gives clients a day-by-day view of work performed — ideal for daily rate contracts or when clients want to see effort distribution across days.
Best For:
Example Output:
| Day / Task | Duration | Amount |
|---|---|---|
| Monday, May 1 | 4h | $400 |
| API integration - authentication flow | 1.5h | $150 |
| API integration - error handling | 1h | $100 |
| API integration - documentation | 1.5h | $150 |
| Tuesday, May 2 | 2.5h | $250 |
| Code review - pull request #42 | 1h | $100 |
| Bug fix - login timeout issue | 1.5h | $150 |
More Than Just Grouping Modes
Everything you need for professional timesheet exports.
No configuration required. Select your date range, choose a grouping mode, and click generate. Your PDF is ready to download in under 3 seconds. No loading spinners, no waiting.
From tracked time to professional document in seconds.
Upload your company logo and it appears on every timesheet. Consistent branding across all client documents. No manual logo insertion for each export.
Professional branding on every document.
Some clients need to see hourly rates and amounts. Others just want hours. Toggle rate visibility per export — show detailed billing or just time spent.
The right information for each audience.
Filter by project, client, billable status, or date range before generating. Create timesheets for specific projects or combine multiple clients into one report.
Precise control over what's included.
Every timesheet includes automatic subtotals by group and a grand total at the bottom. Hours, rates, and amounts are all calculated — no manual math required.
Accurate totals without spreadsheet formulas.
PDFs are optimized for both screen viewing and printing. Clean typography, proper margins, and professional layout that doesn't break across page boundaries.
Professional appearance in any format.
PDF Timesheets for Every Situation
How freelancers and agencies use SheetShuffle's PDF export.
"My clients want to see the breakdown behind each invoice"
You send monthly invoices for hourly work. Clients appreciate seeing exactly what they're paying for, but your invoicing software only shows line items.
Generate a PDF timesheet grouped by description and attach it to your invoice. Clients see the task-level breakdown without wading through daily minutiae.
"I submit weekly timesheets to my agency client"
Your client requires weekly timesheet submissions by Friday. They want to see what you worked on each day of the week — essentially an attendance record with task details.
Generate a PDF timesheet grouped by day for the week. Daily totals show your availability, with individual tasks visible under each day.
"Legal requires itemized records of every billable hour"
You work with a client that requires detailed audit trails for compliance. Every time entry needs to be individually documented with exact start and end times.
Generate an ungrouped PDF timesheet with all details visible. Every entry is its own line item with complete timestamp information.
"I need to show total time spent when a project wraps"
A project is complete and you need to show the client a summary of all time spent, organized by task type. They don't need daily details — just what work was done and how long it took.
Filter to that specific project and generate a PDF grouped by description. The client sees a clean summary of completed tasks with total hours for each.
Timesheet Creation: Then vs Now
See how your billing cycle changes forever.
Before SheetShuffle
Export data to CSV
Open in Excel
Adjust column widths and formatting
Add headers and totals by hand
Insert logo manually
Save as PDF and hope formatting holds
30+ minutes per timesheet
Hours lost each month
With SheetShuffle
Select date range
Choose grouping mode
Click "Generate PDF" — done!
Logo automatically included
Totals calculated automatically
Perfect formatting every time
Under 30 seconds per timesheet
Hours saved each month
That's 24-48 hours/year you get back — time you can spend on billable work instead of spreadsheet formatting.
Questions About PDF Timesheets
Everything you need to know about generating professional timesheet exports.
Ready for Timesheets That
Create Themselves?
Stop wasting hours on manual formatting. SheetShuffle generates professional PDF timesheets with one click — grouped exactly how your clients need them.